Five types of documents used by an organization
A really usefull and important article about documents used by an organization. The following are the five documents used and required by any organization (Staab et al., 2001)
1 – Memorandums and Emails
Memos are used by companies in a different situations when a message is meant for a specific file that needed more privacy than an email. Email is used for identification of a sender and receiver that consist of a subject line.
2 – Letters
The purpose of business letters is to communicate with those individuals who are outside of the office that include service providers, customers, colleagues and other professionals.
3 – Reports
The purpose of business reports is to convey more formal information. Business reports are usually longer than a letter
4 – Transactional Documents
The purpose of transactional documents is to transact detail of a business with their clients. These documents saves time for the company. These documents include invoice, transmittal page and an order form.
5 – Financial Documents
Financial documents describes the overall detail of budget of a company. These documents consist of payroll reports, receipt records, bank statements, balance sheet and income statement etc.
Three documentations and design tasks
1 – Balance sheet and income statements
Balance sheet and income statements are the documents that describe the overall budget and financial positions of a company. For example income statement explain the overall profit and loss of a company.
2 – Memorandums
It is a formal document that explain a formal agreement between two parties of a company. These documents are used for establishment of official partnership.
3 – transmittal page
It is a document used by a security holder to accompany certificates surrendered in an exchange or other corporate action.
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